In divisions without Escrows: Coordinates closing with buyers, construction, attorneys, sales and mortgagee. In divisions with Escrows: Tracks and manages escrows from ratified contract through close.
Primary Duties & Responsibilities
Prepare Escrow/Closings documents, including Pre-audit escrow files; may check/approve/copy/disburse addenda.
May advise buyer of responsibility to provide certain documents at Escrow/Closing.
Coordinate with Construction on readiness of home for closing.
May process option prices and verify options on addendums and files.
May assist Title Company and approve and file Preliminary Title Report; may assist lenders with documentation and send out packages to lenders; and assist Mortgage to obtain loan conditions.
May liaise between management, buyers and departments to resolve buyer issues prior to walk through and Escrow/Closing.
Coordinate and schedule buyer walk-throughs and may maintain Buyers 2-10 Warranty program.
Produce "canned" periodic reports from department systems and spreadsheets.
Maintain communication with all entities concerned to assure a smooth closing.
Perform general administrative duties including preparing and following up on correspondence, requests, schedules and reports, legal documents, confidentiality agreements, expense reports, meeting minutes, memos and other similar documents, processing mail and circulating industry, information as received.
Copy, collate and/or file documents; may organize and maintain sales/marketing policy, procedures & other manual(s).
Performs other duties as assigned.
Education & Experience
Two years of Title or Escrow experience or an equivalent combination.
At least 2 years office experience.
Skills & Abilities
Excellent communication skills
Computer skills required in both word processing and spreadsheet programs. (Preferably Word and Excel.)
Ability to be firm but congenial in guiding buyers through the closing process. Good interpersonal skills.
The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Additionally, an employee's job duties may change at any time, in the company's sole discretion.