• Land Admin/Coord

    Job Locations US-CA-Irvine
    Job ID
  • Overview

    Provides coordination and administrative support for Land Acquisition and/or Land Development Department(s) including but not limited to plans and permits, schedules, budgets, bonds, weekly updates, and JD Edwards inputting as necessary.

    Primary Duties & Responsibilities

    • Provide essential administrative support to the Land Department (Development and/or Acquisition) for the purchase and development of home sites.  Duties may include but are not limited to the following:
    • Set up and maintain files and/or “books” of information on communities (such as utility companies, contractors, final plats, important dates, contracts, landscape plans, takedown schedules, contact persons), prepare off-site construction schedules for all projects/contracts; develop or assist with feasibility, preliminary and final budgets.
    • Track costs associated with difficult lots that will not be covered in typical construction budgets; maintain landscaping conceptual plans; track legal entities.
    • Secure, place and monitor all bonds and licenses for Land Development.
    • Prepare Land Acquisition Requests; may maintain log of lot closing requests and schedules for same.
    • Input and maintain various Land databases as required for various reports, budgets, contracts, and invoices.
    • Coordinate and process weekly timesheets; obtain/monitor and coordinate approval process for all plats, permits and agreements; maintain project files; keep blueprints up-to-date; process all conceptual and construction drawings for project architectural product through staff; process bills and maintain spreadsheet of current jurisdictional fees; prepare monthly action lists; may develop/bid/order/place signage.
    • Work with Land Development Professionals (Project Managers) and Land Administrators to calculate necessary fees to accompany submittals or secure permits.
    • Set up Homeowner Associations (HOAs), record HOA documents, develop packages for Sales Department describing HOA and architectural review committee roles, interview and arrange future management firms when HOAs are liquidated.
    • Perform general administrative duties including preparing and following up on correspondence, requests, schedules and reports, legal documents, confidentiality agreements, expense reports, memos and other similar documents; processing mail and circulating industry information as received.
    • Performs other duties as assigned and may include providing administrative support to other department(s).

    Technical Knowledge & Experience

    • Coursework and/or graduating from accredited college or university in Business preferred.  Experience may waive Education preference.
    • Over 2 years experience working in Land and/or project management/administration preferred. 
    • Detail oriented with strong organizational skills to coordinate with others to complete of required tasks in timely manner.
    • Strong communication skills (written and verbal) and ability to deal with individuals at all levels and to solve problems.
    • Knowledge of Business English and related correspondence formats; requires extensive follow-up on all correspondence.

    Physical Requirements

    • Duties are performed approximately 60% in the office, and 40% on project sites (mainly in field offices), but may encounter temperature, weather and noise variations; may encounter electrical, dust, poor ventilation, dangerous machinery and moving objects and toxic conditions.


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