• Office Manager/Ofc Tm Ld

    Job Locations US-CA-Irvine
    Job ID
    2018-1945
    Department
    Administrative
  • Overview

    GENERAL SUMMARY: Manages day-to-day running of the office which may include, administratively supporting Division and Area President/Senior Staff, performing some human resources functions, coordinating facilities; assisting with IT functions; and / or supervising administrative staff. 

    Primary Duties & Responsibilities

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Manages day-to-day running of the office including ordering office supplies, stationery, business cards and coffee; and arranging for delivery and maintenance of copiers and other office equipment after terms of purchase / lease negotiated and solving office problems and trouble shooting.
    • Performs other duties as assigned which may include:
    • Supporting Division and Area President/Senior Staff administratively including making travel arrangements; answering telephones and resolving issues or directing calls to appropriate departments; processing mail; items for local delivery and UPS packages; preparing and distributing reports; entering data; coding and / or processing paperwork; arranging for off-site meetings; coordinating special events such as Holiday Party, Annual Picnic, etc.; and acting as IT contact.
    • Performing some Human Resources functions including assisting in hiring process by conducting New Employee Orientations.
    • Coordinating facilities, including arranging for office space, coordinating office moves, managing security system or cleaning services, coding and approving utility bills, etc.
    • Supervising staff and delegating some of items mentioned above or below to staff.

    Skills & Abilities

    JOB SPECIFICATIONS:

    1. Ability to deal equitably and professionally with staff, management, customers and vendors.
    2. Ability to communicate patiently and professionally with customers; ability to answer calls professionally and knowledgeably on behalf of senior management.
    3. Strong organization skills; ability to prioritize several tasks without compromising quality of work or deadlines.
    4. Knowledge of Business English and related correspondence formats.
    5. If managing staff, ability to manage administrative team effectively. Must be able to distribute work among team equitably and within each individual’s abilities and resolve employee problems and issues that may occur.

     

    Technical Knowledge & Experience

    Ability to use MS Office, creation of reports and presentations and database maintenance.

    Physical Requirements

    WORKING CONDITIONS:

    Typical office environment

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